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Sponsorship Terms and Conditions

Sponsor Agreement

Completion of the sponsor agreement form does not confirm acceptance of offer. Event Organisers reserve the right to determine which applications are accepted. All sponsorships will be confirmed in writing by the Parks and Leisure Australia NSW/ACT Region Conference

Organisers, Iceberg Events.

Payment

  • All payments must be received by the invoice due date. Failure to comply with payment terms may result in the sponsor not receiving full benefits as outlined in the package.
  • All sponsors’ benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely manner and are subject to meeting publication deadlines.
  • Should a sponsorship benefit precede payment that benefit will no longer be available to the sponsor.

Cancellation

  • Notification of cancellation must be submitted in writing to the Parks and Leisure Australia NSW/ACT Region Conference Organisers prior to Friday 10 April 2026 (50% of total sponsorship will apply as a cancellation fee). Cancellations made on or after Friday 10 April 2026 will not receive a refund.
  • The sponsor and/or exhibitor shall not be entitled to any refund in the event of cancellation of the sponsorship because of industrial action, blackouts or any cause outside the control of the Parks and Leisure Australia NSW/ACT Region Conference Organisers.


Exhibition Space Allocation

  • All exhibition booths will be allocated by level of investment and then on a “first come, first served” basis.
  • The Parks and Leisure Australia NSW/ACT Region Conference Organiser has the exclusive right to allocate exhibition spaces available to the exhibitor and may alter the exhibition, should it prove necessary. The exhibitor’s wishes will be considered as far as possible.
  • The final exhibition floor plan may vary resulting in trade display position changes from the original floor plan due to updated floor plans.

Exhibitors

  • Exhibitors must have current public liability insurance cover for their trade display.
  • Exhibitors are wholly responsible for the security and safekeeping of items and staff at their trade display.
  • Exhibitors will be responsible for any damage to the walls or the floor of the building occupied by the trade display.
  • Exhibitors will be responsible for any loss or damage to the space, partitions, electrical fittings, and lights etc provided for the exhibitor.
  • The offering and distribution of promotional materials may only take place within the immediate vicinity of the trade display, except where expressly permitted.
  • Participation is entirely at the exhibitors’ risk. The exhibitor indemnifies the Parks and Leisure Australia NSW/ACT Region Conference against all claims by third parties in consequence of damage caused by the exhibitor during the exhibition.

Coffee

  • No barista or coffee machines are allowed at individual trade displays in the exhibition area.
  • Exhibitors cannot provide any hot beverages to the Parks and Leisure Australia NSW/ACT Region Conference attendees.


Food

  • All food items included in trade displays require prior approval from the Orange Ex-Services Club. Please seek approval prior to Friday 17 April 2026 for all food items by contacting the Parks and Leisure Australia NSW/ACT Region Conference Organisers.

Parks and Leisure NSW/ACT Region Conference Organisers

  • Parks and Leisure Australia NSW/ACT Region Conference Organisers may postpone or amend the time the exhibition will be held to a more suitable time.
  • Parks and Leisure Australia NSW/ACT Region Conference Organisers shall not be held liable for any losses, damage, or injuries caused except in cases of demonstrated negligence.


Liability Waiver

In the event of industrial disruptions and any other circumstances that occur that mean Parks and Leisure Australia NSW/ACT Region Conference cannot take place, the organisers accept no responsibility for losses incurred by Parks and Leisure Australia NSW/ACT Region Conference participants, sponsors and exhibitors.

Participation in the exhibition does not imply any endorsement or approval by Parks and Leisure Australia

NSW/ACT Branch, and the Parks and Leisure Australia NSW/ACT Branch takes no responsibility in relation to the displays, products, representations or promotional material of the participants. The Parks and Leisure Australia NSW/ACT Branch has not assessed, endorsed or approved any display,

product, representation or promotional material.